This page provides an outline of tasks performed routinely by the Guild’s Treasurer. These tasks elaborate responsibilities described in the Guild Bylaws, Article 6 – Specific Duties of Officers, Section 4 – Treasurer.
Last revised: 2023-09-14, by Mark Fradkin
Outline of HCWG Treasurer Tasks
Daily or as Needed-
Make deposits of cash and/or checks at PNC Bank
Membership Dues; Class Fees; Reimbursements, Donations, Raffle Proceeds
Enter deposits from all sources into Guild check register
Most deposits occur online automatically through our ecommerce system.
Enter expenses from all sources into Guild check register
Committee Chairs and other authorized members will send you requests for reimbursement of approved expenses that you can pay mostly online. At times you may choose to write a hard copy check such as for a meeting presenter.
Weekly or as
Verify that deposits, checks, and debits in Guild check register match HCWG’s PNC Bank account.
Monthly-
Reconcile Guild check register with PNC Bank Statement.
Create and upload Monthly Reconciliation Report to HCWG website.
Create and upload Monthly Cash Flow Report to HCWG website.
Present the above reports to the EBOD during the monthly board meeting.
Quarterly-
Create a Budget Update Report and present to the EBOD at the monthly meeting.
Upload this report to the HCWG website.
Yearly-
Create a Proposed Budget for the upcoming FY.
Present the Proposed Budget at a dedicated Budget Planning Meeting.
Create a FY Cash Flow Report to present to the EBOD during the Budget Planning Meeting. As the budget meeting is held before year’s end, the numbers will be YTD.
Send the FY Cash Flow Report to our accountant to be used to prepare our tax returns.