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Bylaws Suggested Edits 2023 — 9 Comments

  1. Thank you Gene for your continued valued assistance to make these edits. I think we are almost there.

    Please pick up my final suggested edits for Article 9, Section 1, as follows:

    A report from the nominating committee shall be made at the July, August and September general meetings.preceding the date of the election.  (All eleven, or just July and August?)

    1. Posted Joel’s suggested edits for Article 7, Section 7, Education Committee.
    2. Renumbered Article 7, new entry for Financial Backup, from Section 7 to Section 8.
    3. Applied David Knipfer’s suggested edits to Article 9 Elections, Section 1 Nominations. Ref: comment below, David Knipfer on 
    4. Updated Program to Presentation in Article 4, Section 1 in the list of Committees, Article 5, Section 1, list of Officers, and Section 4, title of committee to Presentation Committee.
    5. Added Kathy’s suggested edits to the committee duties in Article 5, Section 4.
  2. Thanks for the edits Gene. I concur with and approve the revised text, with the following exceptions:

    Article 7, Section 8: Education Committee – The BOD needs to review Joel’s proposed verbiage on the role and activities of the Education Committee. Please submit your recommendations.

    Article 9, Section 1, I have three recommended edits:

    A nominating committee consisting of a chairperson and two additional members shall be appointed by the President  and announced at or before the July meeting.
     
    Nominations from the floor will be in order at the September meeting, or at the meeting in which the election is held if changed as noted above below.
     
    A report from the nominating committee shall be made at the July, August and September general meetings.preceding the date of the election.  (All eleven, or just July and August?)
     
    Subject to concurrence by the BOD I would appreciate if you incorporate these edits into the draft bylaws changes.

  3. From: Kathryn Paez
    Date: Tuesday, November 14, 2023 at 12:07
    To:
    Cc: HCWG Board Of Directors

    Subject: Re: HCWG Board Bylaws Changes Work Session – Zoom and Proposed Bylaws Links

    Hi,

    I am unable to make the meeting. I have a rescheduled presentation that is now 7 to 8 pm. I reviewed  the bylaw changes including the changes just sent by David. I concur with the changes. They are all  straightforward and make sense.

    Thanks,
    Kathy

  4. Article 3, Section 2, paragraph five.  

    In the example stated above, the person joining Jan 19th would be billed for the whole month. My proposal would be “,,,for each remaining whole month….”. In the example the person would be billed for 5 months, not 6. In other words, the joining month is on us regardless if joining on the 2nd or the 27th of the month.

  5. Regarding Voting,
    Attendees suggested that the voting procedure be defined so that the President votes last and decide to vote and improve the majority, or decline to vote and avoid a tie.

  6. H1 suggested that for

    Include the late fee example,
    Article 5, Section 1, to limit each officer to ONE VOTE regardless of how many positions they may hold,
    The Webmaster must remain an officer of the corporation regardless of whether web services are outsourced, or kept in-house, AND, needs to remain in house to maintain bank account ownership for the eCommerce system.

  7. Article 3, Section 2, paragraph five.  To wit:

    Current Paragraph

    If a new member joins at a time other than July 1, the dues collected will be the sum of $3.00 dues for each remaining month of the fiscal year.

    Concern

    This adds up to a maximum of $36, not our new dues amount of $45.

    New Paragraph Five

    If a new member joins at a time other than July 1, the dues collected will be the sum of 1/12th of the then current annual dues for each remaining month of the fiscal year.  

    Example:  In FY22-23 the board approved dues is $45.  Each month would be 1/12th of $45, or $3.75.  If the new member joins in January, there are six months remaining, therefore the prorate dues would be 6 x $3.75 or $22.50.

    • In your example for new members, we would charge for 6 months even though the new member did not join until the 21st of the month. Can I suggest that the wording change to “…for each remaining WHOLE  months of the fiscal year”.

      We would eat the partial joining month regardless of date joined. No “overcharge” to new member.

       

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