2021-07-01 Board Meeting
The Board of Directors will hold an Executive Session via Zoom. Connection details were sent directly to attendees. Minutes will be posted afterward.
- HoCo Memoranda of Understanding (two).
- Request Board authorization to obtain draft renewal memoranda from Barbara Scher by whatever means is necessary for Board review.
- Memorandum of Understanding Meeting Room Rental
- Memorandum of Understanding Wood Shop Operations
- Dust Collector Replacement, Discussion
- Guild action is dependent upon an equipment list expected to be in an appendix in the HoCo Wood Shop memorandum.
- Other than performing routine maintenance of the existing equipment, I recommend no further action or comment to HoCo by anyone other than Mike H1 as President, to limit risk exposure.
- Membership Dues and Workshop Fee
- Two Parallel Actions, 1) Workshop Managers continue to move forward with reopening activities based upon past experience and current facts, and 2) the Board reviews the new draft memoranda for potential impacts from the monthly rental and dust collector replacement.
- Propose that the Board and Workshop Managers prepare a draft plan to formalize workshop users, fee assessments, mandatory certifications for equipment use, and membership category “Shop User”. Mike H1 to assign lead and team.
- Propose the Board maintain a suspended dues status for FY2021-2022 until the results of the County’s memoranda can be completed.
- Budget, Expense, and Income Transparency
- The current method of financial activities and reporting is too opaque, and not easily made visible due to its technology implementation, as opposed to intentional acts by the Treasurer.
- Propose that the Board commission a special committee to convert the existing system to Google Sheets, Microsoft Excel, or other accessible technology.
- Swag – I have reviewed and believe we should approve Fully Promoted to proceed with eCommerce storefront. There is no cost to the Guild and no income or royalty in their use and sale of our Logo to members.
Minutes of the Meeting:
Attendees: Mike H1, Mike H2, Manny Flecker, Greg Knoll, Jack Spencer, Ron Lambert, Joel LaFerriere, and Gene Torrey
1. The board tasked Gene with getting draft memoranda of understanding from HoCo for the Meeting Room and the Wood Shop. The Board also directed Ron Lambert to not open the shop until the Memorandum of Understanding for Wood Shop Operations was signed.
2. COVID Precautions for workshop use shall be the same as HoCo facility access.
3. After Bain Center refitted the workshop HVAC as part of the facility upgrade, Gene will check the Memo of Understanding for Wood Shop Operations regarding HVAC Return air filtration, is there a filter? If so, who will maintain the return vent filter?
4. While the current dust collector is in place, an N95 Respirator or better in the workshop is required. The BoD will revisit this shop policy decision when/if the dust collector is replaced. A particle counter air quality monitor is authorized for purchase to monitor air quality. Motion passed by a vote of 5 to 1, with Greg and Mike H2 not yet present.
5. Ron will provide H1 with an electrical service change work order. He will also discuss with Linda if the Guild has the option to hire an electrical contractor. The order will include a request to replace three fuse boxes with appropriate circuit protection.
6. Gene and Manny will check the bank fees related to credit card payment system and report back to the Board.
7. The Board approved purchase of Microsoft Excel by the Treasurer.
8. The Board approved Gene’s recommendation to authorize Fully Promoted to develop an eCommerce store front on their website. Member purchase transactions will be between themselves and Fully Promoted, with no funds, fees, royalties or payments of any kind coming to the Guild.
9. Gene updated the July 10th meeting agenda to include reminders about the coming election, including clarification that the board is restacking the election positions, from President and Vice President (year 1), and Secretary and Treasurer (year 2), to President and Secretary (Year 1), and Vice President and Treasurer (year 2) (reference 1/20/2021 BoD meeting).
The next Board meeting will be Tuesday, August 17th from 730P to 9P.
Fully Promoted Swag Items:
Sweatshirt
Champion Adult Double Dry Eco® Full-Zip Hooded Sweatshirt. S800
BLACK, CHARCOAL HEATHER, GREEN, LIGHT STEEL
https://www.4logowearables.com/cgi-bin/hw/hwb/chw-display-PLstyle.w?sr=S800¤tColor=&hwCN=149153152150155152155&hwCNCD=149153152150155152155&hwST=3
T-Shirt
COMFORT COLORS ® Heavyweight Ring Spun Tee. 1717
https://companycasuals.com/fparbutus/b.jsp?id=15641791&parentId=7794665
Champion ® Heritage 6-Oz. Jersey Tee T425
Company Casuals from Fully Promoted Arbutus, Champion ® Heritage 6-Oz. Jersey Tee T425
Polos
Port Authority® Ladies Silk Touch™ Polo. L500
https://companycasuals.com/fparbutus/b.jsp?id=53830&parentId=686371
Port Authority® Silk Touch™ Polo. K500
https://companycasuals.com/fparbutus/b.jsp?id=53829&parentId=6863710
Ball Cap
Port Authority ® Flexfit 110 ® Foam Outdoor Cap. C937 (mesh back)
https://companycasuals.com/fparbutus/b.jsp?id=15438592&parentId=6863886
Port Authority® Flexfit® Cap. C865 (solid fabric crown)
Company Casuals from Fully Promoted Arbutus, Flexfit, Port Authority® Flexfit® Cap. C865
Tote Bag
Port Authority® – Two-Tone Shopping Tote. B400
Company Casuals from Fully Promoted Arbutus, Totes, Port Authority® – Two-Tone Shopping Tote. B400
Logo Patch
Hi Gene,
Didn’t make the Board Meeting last night, but just looking over minutes.
Question: Is HCWG a charity. I know we have charitable projects, but wasn’t sure we’d qualify as a 503c?
Thanks,
Norm
Looks like a full agenda. I have nothing to add from the Recognition Committee.
Thank you Jack.
Looks like a full meeting and looks like it covers what I had on my list.
MikeH1